8 Do’s and Don’ts for First Time Event Planners
August 5, 2014

Is this your first time planning an event? Don’t worry – it’s not that bad, if you follow our advice. First time event planners can become stressed out and overwhelmed quickly with all the intricate details associated with organizing a successful corporate, personal or family event. Be sure to check out the following event planning do’s and don’ts for a great event.


Do make sure that all individuals involved are aware of the plans, instructions, decorations and more.

If you have people helping out with your event, be sure that they know what is going on at every point of the event. Depending on the type of event you are hosting, you may also have to stick to a strict schedule. When everyone understands what is going on, your event will run smoothly.

Do send final payments, guest counts and other pertinent information to vendors on or before your deadline date.

Your vendors will appreciate having all of the final details and payments in order prior to the event. This will help to ensure that your experience with these vendors is a positive one!

Do create an event timeline for your employees or event staff.

As mentioned previously, having a detailed timeline of your event will ensure that everyone is on the same page and understands what is going on every second of the event.

Do use professional services so you don’t have to worry about quality, professionalism or any other details.

Unless you are a professional chef, DJ, event planner, or baker, you may want to leave those details to the professionals. They have years of training in their particular trade and have a great deal of experience making sure events run seamlessly.


Don’t try to run the show or take care of everything yourself.

Many first time event planners make the mistake of attempting to run the show and do everything themselves. Unfortunately, that does not work at all. You will become burnt out, overwhelmed and ultimately will not have fun at your own event!

Don’t choose a venue hastily.

Depending on the type of event you are planning, your venue choice may be crucial. Instead of hastily and quickly choosing a venue, do your research and choose a venue based on the preferences of your guests. If your guests are unhappy or uncomfortable with the venue it may make them have a bad experience at your event.

Don’t cook for your guests.

Although you may be a great cook, you do not (and should not) need to cook for all of your guests. Instead, hire an experienced caterer who can handle all sizes of crowds. Depending on your event, you may need to provide food for a select few or hundreds of people! Believe us, you want quality food at a reasonable price for your event.

Don’t leave your event to chance.

Many people live by the ‘wing it’ mentality. If you are planning an event, it is wise to have back-up batteries, phone chargers, instructions, and more. You never know what could go wrong at your event, so it is always best to be prepared. 

With these event planning tips, you’ll be on track to plan your very first event. When looking for a professional catering service for your event, look no further than Jo’s Cakes and Catering. We’re eager to turn your event into a raging success!

117 Spring Circle
Smyrna, TN 37167
(615) 459-9305

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